AI Assistant for Meeting, Convention, and Event Planners

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Considerable Preparation Needed

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Core Responsibilities

  • 1Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.(Core task)
  • 2Review event bills for accuracy and approve payment.(Core task)
  • 3Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.(Core task)
  • 4Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.(Core task)
  • 5Confer with staff at a chosen event site to coordinate details.(Core task)
  • 6Inspect event facilities to ensure that they conform to customer requirements.(Core task)
  • 7Maintain records of event aspects, including financial details.(Core task)
  • 8Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.(Core task)
  • 9Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.(Core task)
  • 10Evaluate and select providers of services according to customer requirements.(Core task)

Top Skills Required

Reading Comprehension
Active Listening
Speaking
Critical Thinking
Social Perceptiveness
Coordination
Service Orientation
Time Management
Complex Problem Solving
Judgment and Decision Making

Knowledge Areas

Customer and Personal ServiceEnglish LanguageCommunications and MediaAdministrativeAdministration and ManagementComputers and ElectronicsPublic Safety and SecurityLaw and Government

Technology & Tools Used

In-Demand Technologies

Adobe Creative Cloud softwareAdobe InDesignAdobe PhotoshopESRI ArcGIS softwareFacebook

Other Tools

Active Network EventRegisterBlackbaud The Raiser's EdgeConvention Industry Council CIC APEX ToolboxDean Evans & Associates EMS ProfessionalDelphi DiscoveryDelphi TechnologyEvent Management SoftwareEvents Operations SoftwareFileMaker ProGeographic information system GIS software

Daily Work Activities

Organizing, Planning, and Prioritizing Work
Making Decisions and Solving Problems
Communicating with Supervisors, Peers, or Subordinates
Communicating with People Outside the Organization
Working with Computers
Scheduling Work and Activities
Performing for or Working Directly with the Public
Judging the Qualities of Objects, Services, or People

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